Using Google Drive, we can store any file with 15 GB of free Google online storage, so you can keep photos, stories, designs, drawings, recordings, videos – anything. Your files in Drive can be reached from any smartphone, tablet, or computer. So wherever you go, your files follow. You can quickly invite others to view, download, and collaborate on all the files you want–no email attachment needed.
1. View and change published files
Did you know that as a Google Drive users, you can publish docs, sheets or slides to the web. Anyone can view the file that you publish. As example, teachers can use this feature to share information with parents and students. It’s also another impressive approaches of learning. Published Docs and Sheets files update automatically whenever a change is made in the original file. This feature is easy to use!
i) Click File and then Publish to the web.
ii) Click on Published content & settings.
iii) Uncheck the box next to “Automatically republish when changes are made.”
2. Search for images without leaving Google Docs
I bet you didn’t know that we can search images while still inside the Google Docs, Sheets or Slides. Even better, you can search for images from Google images, LIFE magazine database, and stock photos. The results are filtered to show results that are labeled for reuse with modification. Meaning, we actually have permission to use these images and didn’t to worry about copyright. But remember, the use of the images is only beyond fair uses. You just go to INSERT -> IMAGE -> SEARCH. You can also search by type of image (face, photo, clip art, or line drawing), and even search by colour!
3.Editing images in Docs & Slides
Did you know you can crop, add borders, and even reshape your images in Google Docs and Slides?
a) Crop image
You can either double-click the image you want to edit, or just click crop button in the toolbar. If you just do one-click, you can resizing and moving the picture. Click and drag the cropping bars on the corner or sides to crop your image.
b) Add border
You can easily add a border or frame to your images using the special toolbar that appears when your image is selected. First choose your color using the dropdown next to the pencil tool. The second tool allows you to choose the weight of the line. The third tool even lets you change to border to a dots or dashes.
c) Reshaping image (Google Slide only)
Google Slides gives you an additional feature. You can reshape your images in Google Slides for added effect. Select the image, and then click on the drop-down arrow next to the crop button in the toolbar, then choose your shape. A new shape for your image! Below is an example. There are many different shapes to choose from that will add a little something extra to your presentations.
4. Use Google Drive offline
You can view and edit files on Google offline. This feature is amazing, isn’t? If you’re not connected with internet or low internet connection, you can still use it. You have 3 options, using computer, android or iphone & ipad. You must only using Google Chrome to make this work if you are using computer. For android or iphone & ipad user, you must connected to Internet first, to turn on offline access.
5. Edit Microsoft Office Files in Google Docs
Yuhuu! Yes, you can edit your Microsoft Office files in Google Drive. You have two choice, either to edit the file using Office Compatibility Mode (OCM) or convert the file to Google Docs, Sheets, or Slides. Once you’ve edited a Google Docs, Sheets, and Slides file, you can then save and export it as an Office file to share with others. For more information, please refer this page.
6. Publicly share document
These feature is available not only for people who are you invited, but also public user. You can make even anonymous user view or edit the document.
7. Use Drive on your desktop
You can easily transfer your files to Google Drive, but you need to install it first to your computer. To help you install Google Drive, refer to this page. After you finished install, you will notice the “Google Drive” folder. Then, you just simply drag files and folder from your computer and it will upload to your drive.
8. See the history of changes made to a file
We can view the changes you and others have made to a document, spreadsheet, presentation, or drawing, you can check the revision history. Since the files can be view and edit by many people, you can view and revert to earlier versions of the file and see which person made specific edits. To revise history of a file;
i. Open any document, spreadsheet, presentation, or drawing.
ii. Click File -> Revision History.
iii. To revert to the version you’re currently viewing, click Restore this revision.
iv. To return to the current version of your document, click the back arrow in the top left.